As the accounts administrator, you will be responsible for the day-to-day management of the purchase ledger accounts, including setting up new supplier accounts, reconciling statements and invoices, and processing payments.

You will liaise directly with suppliers and, on occasion, sub-contractors. You will therefore possess good verbal and written communication skills and be capable of establishing strong working relationships.

Key Responsibilities

Purchase Ledger:

• Ensuring invoices are logged, processed, paid and allocated
• Matching delivery notes with supplier invoices
• Matching invoices to purchase orders
• Inputting and filing invoices
• Receiving and checking supplier statements
• Raising queries with suppliers
• Setting up new supplier and sub-contractor accounts
• Verifying subcontractor records
• Inputting sub-contractor applications onto the accounts package and raising payments
• Checking price agreements are up to date
• Creating sales invoices, processing onto accounts package and entering sales receipts
• Reconciling the company credit card

Other Duties:

• Administering Pre-Qualification Questionnaires (PQQ) for trusted suppliers and subcontractors
• Managing key documentation, e.g. insurance certificates and policies
• Reception duties when required, including greeting visitors and answering the telephone promptly and professionally
• Arranging MOTs and servicing of company vehicles
• Other duties as required

Skills & Attributes:

• Ability to work well as part of a team, with initiative and enthusiasm
• Strong verbal and written communication skills
• Ability to multitask and manage workload flexibly
• Good IT skills, including accurate data input and working knowledge of Microsoft Word, Excel, Outlook and BACS payments
• Working knowledge of CIA accounts package or similar (desirable)
• Understanding of HMRC tax system and the Construction Industry Scheme (CIS)
• Strong organisational and time management skills
• High level of accuracy, with the ability to work under pressure and remain flexible

Qualifications & Experience:

• Minimum of GCSEs (or equivalent) in Mathematics and English
• Ideally AAT qualified or with at least 3 years' experience in a similar role

Remuneration:

This is a permanent, part-time, office-based position.

Hours: 18 hours per week over 3 working days

Wage: £13 – £15 per hour